Are You Prepared for the Updated Employer Information Report EEO-1?
The Employer Information Report EEO-1, otherwise known as the EEO-1 Report, is a compliance survey report, mandated by federal law, which requires company employment data to be categorized by race/ethnicity, gender, and job category. In a nutshell, this report helps federal regulators track and pin down hour and wage disparities based on race/ethnicity and gender. Large employers and federal contractors generally must file the EEO-1 Report annually with the U.S. Equal Employment Opportunity Commission’s EEO-1 Joint Reporting Committee.
Who Must File
The EEO-1 Report must be filed by:
- Private employers with 100 or more employees (or fewer than 100 employees if the company is owned by or corporately affiliated with another company and the entire enterprise employs a total of 100 or more employees); and
- Federal contractors (private employers) subject to Executive Order 11246 who have 50 or more employees and:
- Are prime contractors or first-tier subcontractors, and have a contract, subcontract, or purchase order amounting to $50,000 or more; or
- Serve as a depository of government funds in any amount; or
- Are a financial institution which is an issuing and paying agent for U.S. Savings Bonds and Notes.
When to File
The EEO-1 deadline for the 2017 report is currently scheduled for March 31, 2018. The EEO-1 is currently scheduled to be due every March 31st thereafter. (The 2016 EEO-1 deadline was September 30, 2016.)
How to File
The preferred and most efficient method of submitting EEO-1 data is through the EEO-1 Online Filing System.
What data is collected?
The older, shorter version of the report was simply meant to document the extent of diversity within the workplace and root out discriminatory hiring practices. With the updated report, the EEOC aims to collect better data on pay inequality to help employers and the EEOC detect and eliminate gender- and ethnicity-based pay disparities.
From whom is the data collected?
The new report collects information from both employer and employee, with W-2 wage data from the employer and self-reported gender and ethnicity data from employees.
How can my HR team prepare?
Understand the reporting requirements. Use the right tools to track payroll, benefits, and other employee data. Ask Potomac how we can help you find and use the right tools.
What if I don’t comply?
Companies who should have filed but did not may receive an order from the U.S. District Court to file. Willful false statements on the report are punishable by fines and incarceration.
Questions? Contact the compliance team, firstname.lastname@example.org
Article redacted from these sources:
- HR360, https://www.hr360.com/Subscriptions/InnerPage.aspx?id=7286
- Arthur Tacchino, “The EEO-1 Reporting Requirements Are Changing,” Think Advisor, June 23, 2017, http://www.thinkadvisor.com/2017/06/23/the-eeo-1-reporting-requirements-are-changing